THE NEW ENTRANT SAFETY AUDIT FAQS

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A New Entrant is a motor carrier (not domiciled in Mexico) that applies for a U.S. Department of Transportation (DOT) identification number to initiate operations in interstate commerce. DOT classifies every first-time applicant as a “new entrant.”

Once you have received your USDOT number, you will be placed in the FMCSA New Entrant program. New Entrant Safety Assurance Programs affect U.S. and Canada-based motor carriers. Correspondingly, As a new entrant, you will serve an 18-month safety-monitoring period known as the New Entrant Safety Audit.

During this period, The New Entrant must:

  • Operate Safely.
  • Maintain up-to-date records.
  • Conduct periodic inspections on CMVs.
  •  Perform maintenance on CMVs.
  • Pass the Safety Audit

Here are 6 Frequently asked questions about the safety audit:

1. Who are the involved parties?

  • The motor carrier – probably includes the managers, drivers, mechanics, and other staffs.
  • The safety officer – A certified U.S. federal safety investigator, state or provincial enforcement officer.

2. What does it consists of?

It consists of a carrier’s safety management system review, which includes, but is not limited to, the following:

  • Driver qualifications
  • Accident register
  • Driver record of duty status
  • Controlled substances and alcohol use and testing requirements
  • Vehicle maintenance
  • Hazardous materials

3. When will the Safety Audit be conducted?

  • Within twelve months after beginning your operations.
  • At least three months after you are granted authority to allow you to have sufficient records for the evaluation.

4. Where will this take place?

  • At the principal place of business – Generally, Audits and Compliance Reviews/Interventions take place where the operations are.

5. What happens if you refused to permit a safety audit?

  • Should you refuse to permit a safety audit, the FMCSA will provide written notice of the revocation of your registration and ceasing of your operations unless you agree in writing, within ten days from the notice date, to permit the audit performance.

6. What happens after the Audit?

  • PASS – If the FMCSA determines that you have adequate basic safety management controls, then the agency will provide you written notice as soon as practicable but not later than 45 days after completion of the safety audit. For the remainder of the 18-month period, FMCSA will still closely monitor your safety performance.
  • FAIL – Should you fail an audit, the FMCSA will contact you and arrange for an additional audit to note the corrections made. But if determined that your basic safety management controls are inadequate, they will provide written notice of revocation of your registration and ceasing of your operations unless you take the actions specified to remedy your safety management practices. The notice will be sent as soon as practicable but not later than 45 days after the completion of the safety audit
  • After the 18-month new entrant safety-monitoring period has passed, you will be notified in writing that your new entrant registration designation will be removed and your registration has become permanent.

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